Site Project Specialist - HRSG

About GE Vernova:GE Vernova is a planned, purpose-built global energy company that includes Power, Wind, and Electrification businesses and is supported by its accelerator businesses of Advanced Research, Consulting Services, and Financial Services. Building on over 130 years of experience tackling the world’s challenges, GE Vernova is uniquely positioned to help lead the energy transition by continuing to electrify the world while simultaneously working to decarbonize it. GE Vernova helps customers power economies and deliver electricity that is vital to health, safety, security, and improved quality of life. GE Vernova is headquartered in Cambridge, Massachusetts, U.S., with more than 80,000 employees across 100+ countries around the world.GE Vernova’s Gas Power business engineers advanced, efficient natural gas-powered technologies and services, along with decarbonization solutions that aim to help electrify a lower carbon future. As part of the Gas Power One Field Services team, FieldCore installs, maintains, and upgrades power generation equipment, enabling operators of the world’s energy infrastructure to provide more reliable and affordable energy. Job Summary:The Site Project Specialist - HRSG communicates with project members to ensure awareness of any new developments in a project's status. This role is responsible for the effective and efficient coordination of the project through a range of actions contributing to the design, planning, management and monitoring of project activities, including organizing meeting times and locations, updating a project schedule, and ensuring that all necessary parties are aware of project deadlines.Essential Duties & Responsibilities:Lead and implement Site Material Handling execution and procedures for assigned site projectReceive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damagesVerify against master shipping list of materials that all boxes sent by GE and its suppliers have been received at siteUnderstand and comply GE’s shipping documents, markings, packaging, and storage requirementsImplementation of preservation procedures and check proper storage conditions as per equipment’s recommendation and in accordance with GE specifications and industry standardsReceive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damagesProcure local supplies and consumables as directed by project management and in accordance with company directivesParticipate in Open Case Inspections (OCI’s)Track material from port and/or airport to project site, if applicable Manage any temporary import of tools and for any temporary export of equipment for any refurbishing requirementsEstablish systems and implement procedure for receipt of materials at site, storage, and release of materials to erection sub-contractorsEstablish and implement storage control procedures in discussion with erection subcontractors; organization of storage area (sizes, indoor/outdoor, boxes arrangement and accessibility per unit, per equipment, per MLI Model List Item) to support storageEstablish stock control procedures to address material shortagesEstablish and ensure preservation procedures; check proper storage conditions are in place as per packing list storage code and OEM preservation documentation (material in open space, under shelter, closed building, chemicals storage). Install temporary preservation devices as per GEK procedures such as air dehumidifier, energize space heater for generator, air conditioning for electrical containers, piping protection, acoustical and thermal insulation and any other applicable activitiesEnsure logistic boxes inventory follow installation schedulesEnsure all documents accompanying material deliveries are complete and correct as detailed in the specifications and purchase orders and ensure proper archiving of recordsPerform detailed inventory of boxes against individual packing lists and report results of inspectionIdentify missing or damaged parts and report on missing or damaged parts with drawings identification, photosCommunicate weekly updates to the Site Manager for order of the missing or damaged partsDaily logs will be maintained which record all events to address any subsequent claims or disputesMaintain records that fully reflect the inspections performedProvide detailed documentation of any damages caused prior to deliveryFollow all assigned Environmental, Health and Safety proceduresManage and update Containment bookAttend and participate in site meetingsSite AdminWork closely with Project Managers, and site managers to assure all work hours and tasks are compliedSupport site procurementArrange accommodation and travel for new expatriate staff and site management team, assisting employee relations coordinator with visa applications as requiredUnderstand local authorities’ requirements and ensure compliance in coordination with the Site ManagerRun scheduled, and ad hoc reports as required for operations teamObtain required daily documentation/confirmation and correspondence of work performedCollect all time sheets or crews and process them through the appropriate approval processMaintain files, records, and calendars and schedule appointments to maximize organizational efficiencyTracks and reconciles all site financial transactions on an ongoing basis as well maintain and administer the site petty cash float as per procedureRecords orders for merchandise or serviceObtains and disseminates information regarding all personnel matters to employeesOperates office equipment such as Microsoft Office Skills, including Outlook, Word, Excel, and AccessOpens and routes incoming mail, answers correspondence, and prepares outgoing mailGreets and assists visitors and guests.Maintains invoice, purchasing, regulatory, and correspondence filing systemsPrepares and submits monthly billing summaries as requiredPrepares, documents, and arranges transportation for all equipment and material being shipped from the warehouseInventories administrative supplies and reorders as necessary, including purchase ordersTravel required for long term assignmentsAbility and willingness to work holidays, weekends and overtime as required by field assignmentsMay be assigned other duties to help proactively drive our FieldCore vision and align with our organization’s core values.Required Qualifications & Experience:Higher Diploma or Degree level, preferably in an engineering discipline and/or significant relevant project management, engineering and/or construction experience7+ years working experience in project managementEnglish proficiency requiredDesired Characteristics:Provides support for field services with solid practical knowledge of processes and proceduresStrong project management, project coordination, and administrative skillsHard working, self-motivated and able to work independentlyOutgoing, strong problem-solving skills and well-organizedStrong communication, people, and customer experience skillsFieldCore is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, gender identity, or any other characteristic protected by law. 3