Executive Assistant

About Baladna El Djazair

Baladna El Djazair is a leading agricultural and dairy development company committed to advancing food security and sustainable livestock production in Algeria. The company operates large-scale agricultural and dairy projects and seeks a highly organized and proactive Executive Assistant to support the Chief Executive Officer in managing strategic, operational, and administrative activities.

Position Summary

The Executive Assistant to the CEO will provide high-level administrative and executive support to ensure the efficient operation of the CEO's office. The successful candidate will act as a key liaison between the CEO and internal and external stakeholders, manage schedules and communications, coordinate travel arrangements, and support strategic initiatives across the organization.

Key Responsibilities

Executive Support

• Manage and maintain the CEO's calendar, appointments, and meeting schedules.

• Coordinate internal and external meetings, conferences, and executive visits.

• Prepare agendas, briefing materials, presentations, and meeting minutes.

• Track action items and ensure timely follow-up on decisions taken by the CEO.

• Prioritize and manage incoming communications, correspondence, and requests.

Communication & Coordination

• Serve as the primary point of contact between the CEO and internal departments.

• Coordinate communication with government entities, partners, consultants, and service providers.

• Draft professional correspondence, reports, official letters, and presentations on behalf of the CEO.

• Ensure effective information flow between the Executive Office and all departments.

Travel & Logistics Management

• Organize domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.

• Coordinate frequent business trips between Algiers and Adrar.

• Ensure all travel logistics and documentation are prepared in advance.

• Support the planning of executive visits, site inspections, and stakeholder meetings.

Administrative & Reporting Support

• Maintain confidential records, files, and executive documentation.

• Prepare reports, dashboards, and executive summaries as required.

• Monitor deadlines, commitments, and key milestones across strategic projects.

• Assist with budget tracking and administrative processes related to the Executive Office.

Stakeholder & Project Support

• Support the CEO in monitoring strategic projects and corporate initiatives.

• Coordinate with department heads to collect updates and prepare executive reports.

• Assist in organizing board meetings, leadership meetings, and corporate events.

• Ensure timely follow-up on executive directives and company priorities.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Communications, or a related field.

• Minimum of 5 years of experience in an Executive Assistant, Personal Assistant, Office Manager, or similar role supporting senior executives.

• Previous experience supporting C-level executives is highly preferred.

• Experience in a large corporate, industrial, agricultural, or multinational environment is an advantage.

Skills & Competencies

• Excellent organizational and time-management skills.

• Strong written and verbal communication abilities.

• High level of professionalism, discretion, and confidentiality.

• Strong coordination and stakeholder management skills.

• Ability to work under pressure and manage multiple priorities.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

• Strong attention to detail and problem-solving skills.

• Ability to work independently and proactively.

Language Requirements

• Fluency in English and French is mandatory.

• Arabic proficiency is highly desirable.

Additional Requirements

• Willingness and ability to travel frequently to Adrar and other company locations.

• Flexible working hours when business needs require.

• High level of integrity and commitment to confidentiality.

What We Offer

• Opportunity to work directly with executive leadership on strategic initiatives.

• Dynamic and fast-paced work environment.

• Competitive compensation and benefits package.

• Career development opportunities within a leading agribusiness organization.

Location: Algiers, Algeria (with frequent travel to Adrar)
Employment Type: Full-Time Permanent Position (CDI)